Eden Hills Community Development District
Agenda November 21, 2019

November 14, 2019

Eden Hills
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 - Fax: 407-839-1526

Board of Supervisors Eden Hills
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Eden Hills Community Development District will be held Thursday, November 21, 2019 at 10:15 AM at 346 E. Central Ave., Winter Haven, Florida 33880. Following is the advance agenda for the meeting:
Board of Supervisors Meeting

Roll Call

Public Comment Period (1Speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Consideration of Notice of Request for Proposals and Evaluation Criteria for Phase 1 Construction Bid
Other Business

Supervisors Requests and Audience Comments

Adjournment

The second order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items. Speakers must fill out a Request to Speak form and submit it to the District Manager prior to the beginning of the meeting.

1 Comments will be limited to three (3) minutes

The third order of business is the Consideration of the Notice of Request for Proposals and Evaluation Criteria for Phase 1 Construction Bid. A copy of the notice is included for your review.

The balance of the agenda will be discussed at the meeting. In the meantime, if you should have any questions, please do not hesitate to contact me.
Sincerely, Jill Burns
District Manager

CC:	Roy Van Wyk, District Counsel Enclosures

EDEN HILLS COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

CONSTRUCTION SERVICES FOR PROJECT IMPROVEMENTS (PHASE 1) POLK COUNTY, FLORIDA

Notice is hereby given that the Eden Hills Community Development District (“District”) will receive proposals for the following District project:

Project construction site work for Phase 1, including offsite improvements, stormwater management, utilities, roadway, entry features, and parks and amenities.

The Project Manual will be available beginning Wednesday, November 27, 2019 at 8:00 AM EST at the offices of the Eden Hills Community Development District’s (“District’s”) Engineer, Wood & Associates Engineering, LLC, located at 1925 Bartow Road, Lakeland, Florida 33801 or by calling (863) 940-2040 or emailing bids@woodcivil.com. Each Project Manual will include, but not be limited to, the Request for Proposals, proposal and contract documents, and construction plans and specifications.

The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, provide for the delivery of the project in phases, and waive minor or technical irregularities in any Proposal, as it deems appropriate, if it determines in its discretion that it is in the District’s best interests to do so. Each proposal shall be accompanied by a proposal guarantee in the form of a proposal bond or certified cashier’s check in an amount not less than five percent (5%) of the total bid to be retained in the event the successful proposer fails to execute a contract with the District and file the requisite Performance and Payment Bonds and insurance within fourteen (14) calendar days after the receipt of the Notice of Award.

Any person who wishes to protest the Project Manual, or any component thereof, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the Project Manual is made available, and shall file a formal written protest with the District within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the date of timely filing the initial notice of protest. Filing will be perfected and deemed to have occurred upon receipt by the District Engineer directed to Dennis Wood at bids@woodcivil.com. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object to or protest the contents of the District’s Project Manual. The formal written protest shall state with particularity the facts and law upon which the protest is based.

Ranking of proposals will be made on the basis of qualifications according to the evaluation criteria contained within the Project Manual; however, please note that proposals received from firms failing to meet the following minimum qualifications/requirements will not be considered or evaluated: (1) Proposer will have constructed three (3) improvements similar in quality and scope with a minimum of $1,000,000 in total volume construction cost within the last five (5) years; (2) Proposer will have minimum bonding capacity of $1,000,000 from a surety company acceptable to the District; (3) Proposer is authorized to do business in Florida; and (4) Proposer is registered with Polk County and is a licensed contractor in the State of Florida.

Any and all questions relative to this project shall be directed in email only to bids@woodcivil.com no later than 8:00 AM EST, on Friday, January 3, 2020.

Firms desiring to provide services for this project must submit one (1) original and (1) electronic copy in PDF included with the submittal package of the required proposal no later than 3:00 PM EST, Friday, January 10, 2020, at the offices of Wood & Associates Engineering, LLC, 1925 Bartow Road Lakeland, FL 33801. Proposals shall be submitted in a sealed opaque package, shall bear the name of the proposer on the outside of the package and shall identify the name of the project. Proposals will be opened at a public meeting to be held at 3:00 PM EST, Friday, January 10, 2020, at the offices of Wood & Associates Engineering, LLC, 1925 Bartow Road, Lakeland, FL 33801. No official action will be taken at the meeting. Proposals received after the time and date stipulated above will be returned un-opened to the proposer. Any proposal not completed as specified or missing the required proposal documents as provided in the Project Manual may be disqualified.

Eden Hills Community Development District District Manager

Run Date:	Tuesday, November 26, 2019

EJ
EDEN HILLS COMMUNITY DEVELOPMENT DISTRICT EVALUATION CRITERIA
CONSTRUCTION SERVICES FOR PHASE 1 INFRASTRUCTURE IMPROVEMENTS POLK COUNTY, FLORIDA

PERSONNEL	(5POINTS)

E.g., geographic location offirm's headquarters; adequacy and capabilities of key personnel, including the project manager and field supervisor; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.

EXPERIENCE	(15POINTS)

E.g., past record and experience of the respondent in self performing similar projects; past performance for this District and other community development district's in other contracts; character, integrity, reputation ofrespondent, etc.;

UNDERSTANDING SCOPE OF WORK	(20POINTS)
Demonstration of the Proposer's understanding of the project requirements.

FINANCIAL CAPABILITY	(lOPOINTS)

Extent to which the proposal demonstrates the adequacy of the Proposer's financial resources and stability as a business entity, necessary to complete the services required.

SCHEDULE	(25POINTS)

Demonstration of Proposer's understanding (through presentation in the proposal of a milestone schedule) of how to meet the required substantial and final completion dates. Consideration will be given to proposers that indicate an ability to credibly complete the project in advance of the required substantial and final completion dates without a premium cost for accelerated work.

PRICE	(25POINTS)
Points available for price will be allocated as follows:

15 Points will be awarded to the Proposer submitting the lowest cost proposal for completing the work. All other Proposers will receive a percentage of this amount based upon the difference between the Proposer's bid and the low proposer.

10 Points are allocated for the reasonableness of unit prices and balance of proposer.

TOTALPOINTS	(100POINTS)